Careers & Volunteers

Program Coordinator Position

Status: Full-Time

Grade: Exempt

Salary Range: Commensurate with Experience

Supervisor: Executive Director

1. Duties and Responsibilities

Event Coordination

  • Manages processes related to the coordination of programming related to social work practice and the profession, including, but not limited to, Division and regional conferences, Legislative Education and Advocacy Day, online and inperson CE programming, and social work month activities
  • Develops event budgets and ensure their implementation, monitoring financial commitments during lead-up to event and making alternate arrangements if cost overrun appears likely
  • Determine benchmarks for success prior to each event or program, evaluate each program/event, and incorporates improvements in future planning
  • Interfaces with Chapter Accountant and other staff as it pertains to income and expenses for all programming, such as payments from attendees in the form of registration, costs of venue rental and supplies needed for the various event offerings
  • Provides input and content to assist with the development of all marketing and promotional materials for Chapter and Division events
  • Produces monthly reports for the Executive Director and quarterly reports for the Board of Directors

Continuing Education

  • Responsible for all aspects of curriculum development, delivery coordination, and evaluation of CE programming
  • Makes recommendations for, and contributes to, the development of continuing education policies and procedures
  • Ensures compliance with NYSED Continuing Education provider requirements as they pertain curriculum review and approval, delivery, evaluation, and recordkeeping
  • Conducts research and analysis of current statewide and national social work CE topics, trends, and curriculum and makes recommendations to incorporate findings into NASW-NYS program offering

Membership Engagement/Leadership Development

  • Develop and implements community engagement strategies to support the Chapter’s membership engagement goals. Includes designing, implementing and evaluating innovative Division and statewide engagement opportunities and experiences for year-round strategic engagement
  • Provides support to Divisions in developing and delivering all Division events and initiatives, including networking, continuing education, and other membership recruitment activities
  • Works with Chapter Staff to develop leadership capacity of division committees, chairs, directors and regional reps
  • Develops strategies to engage membership and division leadership through leadership and volunteer opportunities
  • Develops and implements Division program and volunteer procedures and policies in consultation with the Executive Director
  • Contributes to development of volunteer orientation, presentations and trainings for NASW-NYS leadership on membership recruitment and retention, Chapter mission, goals, and policies
  • Serves as staff liaison to Chapter Committee on Nominations and Leadership Identification (CNLI)
    • Assists with identification of volunteer leadership and recruitment
    • Oversees annual leadership ballot and election process
    • Develops and implements volunteer recognition program

Attendance at crucial NASW-NYS events, such as LEAD, the statewide conference, and Board Meetings, is mandatory unless time off is pre-authorized by Executive Director.

All other duties as assigned by the Executive Director.

II. Minimum Qualifications

  • MSW degree in Social Work or a related field
  • Minimum two years of event planning and/or program development

III. Preferred Qualifications

  • LMSW or LCSW preferred
  • Experience working with volunteer staff

IV. Required Knowledge, Skills and Abilities

  • Excellent interpersonal, verbal and written communications skills
  • Ability to organize, coordinate and execute several projects simultaneously
  • Ability manage meeting and event planning
  • Ability to problem solve and to work under pressure
  • Ability and aptitude for using computers, including desktop publishing, word processing, database software, web design, social media, and management and computer networking software
  • Understanding of objectives of a membership association
  • Attention to detail
  • Demonstrated capacity for positive, productive working relationship with staff, members, venders, volunteer leaders and the general public

V. Schedule Requirements

  • Work location is in downtown Albany (free parking)
  • Flexible work schedule (some evenings and weekends required)
  • Travel required for site visits, meetings, and conference (travel is compensated per association policies)

VI. Physical/Sensory Requirements

  • Frequent sitting, standing, walking, pushing, pulling, bending and twisting upper body
  • Capable of lifting up to 30 lbs
  • Capable of viewing computer monitor for long periods
  • Capable of driving with current driver’s license
  • Capable to speak and hear on the telephone

VII. Environmental Demands

  • Continuous indoor activity and exposure to florescent light
  • Frequent exposure to computer, video, and other copier emissions
  • Some outdoor activities and exposure to weather
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